CA Pub Res Code Section 25620.5


The commission may solicit applications for awards, using a sealed competitive bid, competitive negotiation process, commission-issued intradepartmental master agreement, the methods for selection of professional services firms set forth in Chapter 10 (commencing with Section 4525) of Division 5 of Title 1 of the Government Code, interagency agreement, single source, or sole source method. When scoring teams are convened to review and score proposals, the scoring teams may include persons not employed by the commission, as long as employees of the state constitute no less than 50 percent of the membership of the scoring team. A person participating on a scoring team may not have any conflict of interest with respect to the proposal before the scoring team.


A sealed bid method may be used when goods and services to be acquired can be described with sufficient specificity so that bids can be evaluated against specifications and criteria set forth in the solicitation for bids.


The commission may use a competitive negotiation process in any of the following circumstances:


Whenever the desired award is not for a fixed price.


Whenever project specifications cannot be drafted in sufficient detail so as to be applicable to a sealed competitive bid.


Whenever there is a need to compare the different price, quality, and structural factors of the bids submitted.


Whenever there is a need to afford bidders an opportunity to revise their proposals.


Whenever oral or written discussions with bidders concerning the technical and price aspects of their proposals will provide better results to the state.


Whenever the price of the award is not the determining factor.


The commission may establish interagency agreements.


The commission may provide awards on a single source basis by choosing from among two or more parties or by soliciting multiple applications from parties capable of supplying or providing similar goods or services. The cost to the state shall be reasonable and the commission may only enter into a single source agreement with a particular party if the commission determines that it is in the state’s best interests.


The commission, in accordance with subdivision (g) and in consultation with the Department of General Services, may provide awards on a sole source basis when the cost to the state is reasonable and the commission makes any of the following determinations:


The proposal was unsolicited and meets the evaluation criteria of this chapter.


The expertise, service, or product is unique.


A competitive solicitation would frustrate obtaining necessary information, goods, or services in a timely manner.


The award funds the next phase of a multiphased proposal and the existing agreement is being satisfactorily performed.


When it is determined by the commission to be in the best interests of the state.


The commission may not use a sole source basis for an award pursuant to subdivision (f), unless both of the following conditions are met:


The commission, at least 60 days prior to taking an action pursuant to subdivision (f), notifies the Joint Legislative Budget Committee and the relevant policy committees in both houses of the Legislature, in writing, of its intent to take the proposed action.


The Joint Legislative Budget Committee either approves or does not disapprove the proposed action within 60 days from the date of notification required by paragraph (1).


The commission shall give priority to California-based entities in making awards pursuant to this chapter.


The provisions of this section are severable. If any provision of this section or its application is held to be invalid, that invalidity does not affect other provisions or applications that can be given effect without the invalid provision or application. For purposes of this Section and Section 25620, “California-based entity” means either of the following: A corporation or other business form organized for the transaction of business that has its headquarters in California and manufactures in California the product that qualifies for the incentive or award, or a corporation or other business form organized for the transaction of business that has an office for the transaction of business in California and substantially manufactures in California the product that qualifies for the incentive or award, or substantially develops within California the research that qualifies for the incentive or award, as determined by the agency issuing the incentive or award.
Last Updated

Aug. 19, 2023

§ 25620.5’s source at ca​.gov